Buy Detail Report

The Buy Detail Report option provides you with a complete record of all approved buy information entered and maintained through the Buy Module. The report can be used as an order confirmation to stations, a buy verification to clients, or a buyer’s copy of all details of the buy. Spots are reported by station, in buy item number order.

• To change the order in which a station's spots are reported, use Buy Sequencer to change buy item numbers.

• This option can be used to print a report for a buy snapshot created using the Create Snapshot feature.

• This option also allows you to exclude ratings from the report in order to remain in compliance with the Nielsen/Nielsen Audio contractual agreements.

If your agency is set up for faxing and/or subscribes to Order Valet or ePort, you may fax or e-mail the report automatically to the station or rep. The report includes changes since the last time it was requested.

To create this report, select Media Reports | Buy Detail Report.

Buy Detail Report Window

1. Key a Snapshot code and skip to step 10.
   
   OR

2. Key a Media code.

3. Key a Client, Client Group, or select the All Clients check box.

4. Key a Product, Product Group, or select the All Products check box.

5. Key an Estimate, Estimate Group, or select the All Estimates check box.

6. Key a Market, Market Group, or select the All Markets check box. Alternatively, you can key in a Station/Band combination.

   If a client-specific market group code is keyed in the Market Group field, you must select the Client Specific check box.

    

7. To limit the report, key a valid Network and/or Affiliation code. Leave these fields blank if a station was keyed.

8. To limit the report to buy lines for a specific daypart, key that Daypart code.

9. If you did not key a specific estimate, use the Start Date and End Date fields to key a date range for the data to include.

10. By default, the report shows ratings to one decimal place. To display ratings with three decimal places, select the Show 3-Decimal-Position Ratings check box. Note: For our streaming audio buy users (Band S), amounts on reports that are emailed will always show 2-decimal places regardless of the setting in the “Show 3-Decimal-Position Ratings” checkbox. If the report is not emailed, decimals will show as indicated by the selection in the “Show 3-Decimal-Position Ratings” checkbox.

11. Use the controls in the Items to Include section to add more information to the report.

    Bonus Select this check box to include bonus spots on the report. If the Non-Bonus box is selected, you may clear the Bonus check box to omit bonus spots from the report. Non-Bonus Select this check box to include non-bonus spots on the report. If the Bonus box is selected, you may clear the Non-Bonus check box to print a report showing only bonus spots. Items with no Spots Select this check box to include items with no spots. Clear this check box to omit items with no spots scheduled within the requested Start/End Dates. Deleted Items Select this check box to report buy items deleted after the schedule due date. Deleted items print separately directly above the Weekly Totals at the end of the buy item details. They do not affect any summary totals. Estimated Spill Select this check box to allow the report to include station schedules that were purchased as "estimated" spill. These buys cannot be sent via Order Valet.

     

12. Use the controls in the Data to Print section to specify the data that you want to add to the report.

    Costs Select this check box to include costs on the report. If the Costs check box is selected, you can choose how you want buy and goal costs reported in the Cost Reporting section. GRPs/Imps Select this check box to include GRPs/Imps on the report. Date Entered Select this check box to include a column on the report showing the date the individual buy line was last updated. Makegood Referenced Item # Select this check box to print a reference column showing the original buy item number to which a makegood applies. Detail Select this check box to include all buy item detail within other selection criteria in the report. Leave it blank to only include market weekly totals and station summaries. Print Address Select this check box to print your company’s address on the upper right hand section of the Buy Detail Report. (The company address is the Agency's address and comes from Central Database.) Demo Options You can only select one of the demo option buttons. All Demos -  Prints the GRPs/Imps for the primary demo and all other demos attached to this buy. The report prints using smaller type. Primary Only - Prints the GRPs/Imps for only the primary demo attached to this schedule. Report type prints larger than for all demos. Demos 1-3 - Prints the GRPs/Imps for the primary demo and the next two demos for this schedule. Report type prints larger than for all demos. Comments Choose one or more of the following comment check boxes to have those comments included in the report. Internal - Include the Internal comments. External - Include the External comments. Station - Include the Station level comments entered in the Buy Module. Client - Include the Client level comments. Summaries Choose one or more of the following summary options have that information included in the report. Daypart - Indicate whether to include the daypart summary that compares daypart goals to purchased for the market. Station Weekly/Monthly - Indicate whether to include weekly and monthly summaries for each station. Purchase cost is reported at gross on the summaries, regardless of how it was entered on the buy. Market Weekly/Monthly - Indicate whether to include weekly and monthly summaries for each market. Print Legal Verbiage To prevent legal statements that display on reports that go to stations/reps from appearing on reports that go to clients, we have added a “Print Legal Verbiage” checkbox on the Prompt. Just remove the checkmark to exclude legal statements from appearing on the client report.

13. Use the controls in the Formatting section to specify how you want the report formatted. To differentiate between days of the week that are identified on the report with a T (Tuesday and Thursday) and S (Saturday and Sunday), click in the “Show Two Character Day Pattern” checkbox to identify the days of the week with a two-character code (Example: Thursday=TH). Afterwards, you will be able to clearly tell the difference between Tuesday/Thursday and Saturday/Sunday.

    

14. If the Costs check box is selected under the Data to Print section, you can use the controls in the Cost Reporting section to further define the cost reporting.

    Buy Cost Indicate how the buy cost should print on the report by choosing one of the following options from the drop down menu: As entered - Print the cost at the buy line as it was keyed in the buy. Gross - Print cost on report at gross. Net - Print cost on report at net. Market Commission - Print cost on report as net plus market commission.   Goal Cost Indicate how the goal cost should print on the report by choosing one of the following options from the drop down menu: Gross - Print cost on report at gross. Net - Print cost on report at net.   Report Costs as If you are using Dual Costing, indicate how the buy cost should print on the report by choosing one of the following options from the drop down menu: Client - Show amounts at client cost. Vendor - Show amounts at vendor cost. Trade - Show amounts at trade cost. Makegood - Show amounts at makegood cost.

15. Choose your preferred Report Formatting Options.

16. Choose your Email Options.

17. If your agency subscribes to Order Valet or ePort, continue with the steps in the Using Order Valet and ePort topic.

18. Click the <Submit> button.

19. Click the Reports icon in the MediaBank A|V toolbar to display the View Spool File window where you can access your report.

Notes:

• Agency defined legal verbiage may be set to print on the bottom of each page of this report every time it prints. The text area is 4 lines of 145 characters per line. Use Buy Detail Legal Verbiage to define the text.

Related Topics:

Defining Email Address/FAX Number

Revision Notations

Order Valet

Buy Sequencer

Create Snapshot