Order Valet allows users to automate the sending of orders/schedules to the appropriate vendor (client-specific station rep, station schedule rep or station) via e-mail, ePort, or fax. Order Valet assigns an order number and revision number for tracking purposes.
Vendors who receive the order via e-mail or ePort will view the order and then use the links in the e-mail message to accept or reject the schedule. Order Valet then notifies the buyer of the vendor's response. If the vendor does not respond in a specified length of time the order expires and Order Valet notifies the buyer. The buyer can track order status by directly logging on to Order Valet system.
An order may be sent as many times as necessary and the revision number will be increased by one each time.
To begin using Order Valet, eBiz contact information, e-mail addresses, and/or fax numbers must be defined for the station/rep, and agency users must be associated with media/market/clients.
You will use the Station Contact Definition option on the Database menu to define the eBiz contact information or standard e-mail address and fax number to be used by Order Valet. You may also use Station Profile Definition to define or change e-mail and fax information.
You will use the User/Market/Client Distribution option on the Database menu to associate users with media/market/client combinations. These associations are used by Order Valet to determine which user(s) should receive e-mail notifications and responses for a media/market/client.
Keep in mind that the Media and Market fields are not used to set up associations for Order Valet. However, you can use them to view the associations for a media/market once they are defined.
Once this setup is complete, users may begin sending orders to vendors using the e-mail option on the Buy Detail Report.