When activity is collected for billing the PBA Report is created automatically and placed on hold in the billing output queue defined in Profiles Definition for the company/office. Refer to Work with Spool Files for instructions on releasing reports to print.
The first part of this report is the Preliminary Billing Analysis (PBA) which shows the results of the billing collection. This can be reviewed to check the collected activity for accuracy before bills are requested in Live/Draft Bills. If changes need to be made, make the changes and then recollect the affected client or estimate activity for billing.
This report shows all the outstanding amounts to be billed through the current billing cycle and shows outstanding amounts that have been put on "Hold."
For activity requested by client or media, whether scheduled through Monthly Billing Schedule or requested in Billing Request, this analysis shows vendor and insertion detail. However, activity requested by estimate is only displayed in detail if you specifically select Vendor Details on the Billing Request detail window before submitting the request.
Bill Ordered settings display from the applicable profile. If the bill formula has changed since a previous billing, this is noted along with the current bill formula. See Live/Draft Bills for an explanation of choices for invoice format on second and subsequent billings.
If an outstanding special amount bill would be reconciled by the release of a regular bill, that is noted along with the activity.
Activity from previous PBAs continues to be included on the PBA Report until bills are released or canceled for that activity through Live/Draft Bills.
A letter in the Grp column indicates that the product was bought as part of a group estimate. G displays if the estimate is defined in Estimate Definition to Bill as a Group. M indicates that this item was only bought as a member of a group, but is to be billed separately.
The following additional information prints at the end of the report, if applicable:
The Outstanding Special Amount Bills report lists Special Amount Bills that have not yet been reconciled on a regular bill.
The Bills Pending report lists billings that did not complete successfully. Contact Client Service immediately to investigate and correct the listed billings.