Work with Spool Files

This option allows you to work with your spool files. You may display the contents of a selected file on your screen, output the file as a PDF which can then be emailed with additional text to multiple users, or export the file as a text file so it can be imported into Excel, Word, etc. See also Report Formatting Options.

Click or select System Utilities|Work with Spooled Files to display a list of all spool files generated by your User ID. This includes all PRINT reports, even those that are not on the browser menu.

1. • To limit the list, key a specific Output queue and click the Refresh icon .

   • To sort the list, click the heading for the column to be sorted. Refer to Sorting Data in a Table for more information on sorting.

   • To view reports in all authorized output queues associated with a specified Library, just key the Library code in the Library field.  Also, if keying a specific output queue and that output queue is associated with more than one Library, then reports in the output queue associated with each Library will display

   • To select a file, click the check box to the left of the row. You may select more than one file when using the Delete, Hold, Release or Change function, but not when viewing the file or creating a PDF.

Once you have selected one or more files, choose from the following:

1. • To view the contents of a selected file on screen, click the Next icon . You can then export the file as a text file so it can be imported into Excel, Word, etc. See Viewing Reports in the Browser Window.

   • To create a PDF of a selected file, click the Output as PDF check box to display a check, then click the Next icon. See Creating PDFs of Reports.

   • To delete the selected file(s), click the Delete icon .

   • To hold the selected file(s) from printing until you click <Release>, click <Hold>.

   • To release the selected held file(s) to print, click <Release>.

   • To change the settings for Number of copies to print, Restart printing, Outqueue, or Save, click <Change>. Key the changed information, then click the Save icon to apply the change. You cannot restart printing at a specific page number if you have multiple files selected.

Note: The more pages a spool file contains, the longer it takes to display or to convert to PDF.