The status of a buy line in the Buy Module controls how it is used in PRINT. Proposed buys are used to try out different scenarios before buys are finalized. Active buys are the actual buys that will be ordered from the vendor. When an Active buy is deleted it has a status of Deleted. See Changing or Deleting an Insertion.
All statuses selected on the Start Up tab display on the worksheet. If you leave all the Status check boxes on the Start Up tab unchecked, the worksheet defaults to showing Active and Proposed buys.
The term "active worksheet" is used to refer to the set of all active buy lines on the worksheet, excluding proposed buy lines, if any. "Proposed worksheet" refers to the set of proposed lines, excluding active buy lines, if any.
PROPOSED BUY |
ACTIVE BUY |
DELETED BUY |
May be entered, viewed and edited in the Buy Module. Can be requested to be included on the Client Activity Report and the Media Authorization Form. May be viewed in Bill/Pay Inquiry. |
Confirmed buy. Can be included on all buy reports and inquiries. |
When you delete an Active Buy it remains in Print with a status of Deleted. Deleted buys only display in the Buy Module if the Deleted status check box on the Start Up tab is checked when you open the worksheet. Proposed buys are completely removed from Print when they are deleted. |
May not be trafficked; no insertion orders are generated for proposed buys. May not be billed or paid. |
May be trafficked, billed and paid. |
If the buy was previously printed on an insertion order, it must be printed on a revised insertion order after it is deleted. If the buy was billed and/or paid a billing and/or paying adjustment is created when the buy is deleted. |
May be added to or copied from either a proposed or active estimate. May be changed to active. |
May not be added to a proposed estimate or changed to Proposed status, but may be copied to either a proposed or active estimate. |
You may not change the status of a deleted buy. However, you may copy a deleted buy and change the copied buy. |
You may delete individual lines or the entire worksheet, but no record is kept of deleted lines. |
An Active buy that is deleted remains in Print and can be viewed in the Buy Module by clicking the Deleted status check box on the Start Up tab. |
If a deleted buy has been billed and/or paid it will display in Bill/Pay Inquiry and an adjustment will be created that must be billed in Live/Draft Bills- and/or cleared in Clear Vendor Invoices. |