Order Flag Clarification
What you need to know about changing your order flag to either Next Revision or Latest Revision.
Next Revision: Increases the revision number by one. Used primarily when you previously sent an order to the vendor and now this new revision (numbered) replaces the previous number.
Latest Revision: Prints as if it were the original. Won't show any revision number change, which remains as revision O. Use this when a supervisor has an edit, but the I/O has not left the building.
There are several types of changes that you might need to do for a trafficked insertion.
Insertion Date change: triggers an delete/reenter scenario.
Change Order Flag on buyline.
Change Date. When you save the new date, the old insertion is deleted and the new buyline retains the original material type, space description, and market code. The Insertion Order Number and Revision become blank.
Space Code change: No automatic changes to Buy Module, but you should change Order Flag to Next or Latest Revision and traffic to vendor.
Ad Number change: If you are set up for automatic e-mail alerts, triggers a Change Order Pending notice. Change Order Flag to Next or Latest Revision and traffic to Vendor.
Location Code change: no automatic changes to Buy Module. Change the Order Flag to Next or Latest Revision and traffic to vendor.
Rep change: Only permitted on a trafficked buy in Out-of-Home, no other media buy modules.
Deleting a Buy
You may delete a buy by changing the status to Delete or using the Delete function from within the worksheet or by using Import Buys to import changes or deletions from a spreadsheet. Untrafficked insertions may be changed or deleted at any time with no other requirements, but if you change or delete a trafficked insertion, use these steps to ensure that the change or deletion is properly tracked.
For Interactive or Traditional Print buying using Insertions with Revisions, assign an Order Flag before changing or deleting a trafficked insertion. (For imported changes/deletions, you may select the Order Flag after importing the change).
Note: For Out-of-Home buy deletions, do not change the order flag, because deleted buys do not print on the OOH contract.
When deleting an insertion, enter an R comment explaining the deletion. If you delete an insertion from within the worksheet, the Comment dialog box displays automatically. See Entering Targeted Comments for instructions for entering and saving comments.
After changing or deleting a buy, save the worksheet.
Note: After deleting the buy, you will receive an error message if you try to change the deleted buy.
For deletions and for changes that require trafficking, request an insertion order for the buy to traffic the change. See Insertion Order Processes.
If the buy was paid, a debit or credit adjustment is created that must be applied to an invoice in Match Vendor Invoices and cleared in Clear Matched Invoices or applied to a cash receipt in Clear Cash Receipts. Buys that were cleared but not yet paid may not be deleted.
If the buy was billed, an billing adjustment is created that must be collected for billing and billed to the client.
Note: To show deleted buys on the worksheet, click the Deleted status check box on the Start Up tab before retrieving the worksheet.