A pool buy is used to record the purchase of an inventory of spots that will later be assigned to different clients, products and/or estimates. Pool buys are initially entered into Broadcast using a product code of (NA) which must be defined in the Central Database for the media/client. This product is not billable or payable, and may not be used to enter affidavits. Otherwise, the (NA) product code operates as a normal product that can be selected for and appears on reports and inquiries. You may allocate spots from a pool buy to any client, regardless of the client under which the pool buy was defined.
To record a pool buy:
Enter an estimate for any client with a product code of (NA) in the Estimate Definition option.
In the Buy Module, create a new worksheet for the pool buy client/product/estimate.
Enter all the spots on the buy and make the buy active. Refer to Use the Worksheet and Approve Buys topics.
To allocate spots from a pool buy to a specific estimate, you'll use the Allocate function.
To remove allocated spots from a buy and reassign them to the pool buy, you'll use the Unallocate function.