All buys initially have a status of Proposed and must be approved to make them Active before they can be billed and paid. The Approval process assigns a unique buy item number to each buy on the worksheet for a station. This number controls the order in which spots are reported on some reports and inquiries. If you want to change the reporting order, you can use the Buy Sequencer to change item numbers.
To identify proposed buys that have been approved, the Approved column shows a “Y”. If the proposed buy is not approved, the Approved column will be blank. To show if active buys exist for a specified Co/Off/Media/Client /Product/Estimate/Market, the Active Buy column shows a “Y”. If active buys do not exist, the Active Buy column will be blank
To make buys Active:
Click the Retrieve Proposed Buys button to display a list of proposed worksheets.
Select the worksheet to be made active.
To only activate buys for specific stations on a selected worksheet, click the cell in the Market column on that row to display Station Selection dialog box that contains a list of stations. Select the station(s) from the list that displays, then click <OK>.
Click <Approve> to make the selected buys active. If a message displays that the Spot ID is locked, click <OK> then click <Approve> again.
When the Approval Options dialog box displays, select one of the following options:
Approve proposed worksheet. Deletes all approved buy lines from the proposed worksheet.
Remove proposed scheduled spots. Does not delete approved buy lines from the proposed worksheet but deletes the scheduled spots on those proposed buys.
Approve proposed worksheet. Keep proposed schedule intact. Does not delete proposed buys or spots from the proposed worksheet when they are approved.
Click <Continue> to initiate the approval process or click <Cancel> to exit the approval process.
If there are already active buys for the selected worksheet, the Approval Warning dialog box displays and lists the stations on the buy. Stations with existing active buys are indicated with an asterisk *.
Select the stations to approve then click <Continue> or click <Cancel> to exit the approval process.
Only buy lines with scheduled spots are made active. Any lines with no spots keep the proposed status. They may be activated later if spots are added.
If you choose to keep the proposed worksheet and schedule intact, the approved buys will be copied to the active buy again if you approve the worksheet again. If the proposed buys were not changed since the first approval, they will be exactly duplicated on the active buy.
