If the No Receipts box was checked when the employee entered Entertainment Analysis or Expense Notes in Expense Entry, a warning messages displays that identifies the subject of the warning as well as the week in which the expense was entered and the row number.
Note: AdExpense Administrators can approve, post approve, and post expenses and advances for employees across multiple offices as long as authority has been setup to each company/office in which approval and posting is required. If authority is not set up to an employee’s company/office, then expenses and advances for that employee cannot be accessed. However, office authority is not required for users who are set up as Approving Managers only (cannot be set up as an AdExpense Administrator). Approving Managers can approve, post approve, and post expenses and advances for employees regardless of the company/office to which that employee belongs. Exception: If the expense amount exceeds the maximum amount of an override by a client, the Approving Manager cannot approve/post expenses.
To review and approve or reject expenses for payment through the Expense Approval option:
Select AdExpenseSM|Approval|Expense Approval.
Accept the default to view submitted expense vouchers for all employees assigned to you, or select the Employee field and key or select a specific Employee Code. As long as users have been set up as a Surrogate Employee or Approving Manager, they can see every employee expense regardless of their sign on company/office.
Click the Next icon 
to display the submitted vouchers for the selected employee(s).
Expense Approval Selection Window
Select the voucher to be reviewed and click the Next icon to advance to the Expense Detail window.
Expense Approval Detail Window
Use the scroll bars, if necessary, to review all the voucher details. The N/B column displays beside each expense that was marked Non-Billable in Expense Entry.
Approve is selected by default. To reject the voucher, select Reject and key Rejection Comments.
Click the Save icon 
to save the approval or rejection. If rejected, an e-mail is automatically
sent to the employee. Rejected vouchers and the rejection comments
display when the employee accesses the Expense Entry option. Approved
vouchers are available for Post Approval.
Note: The Currency Code and Currency Rate indicate the currency in which the expenses were entered. Individual expense amounts are shown in the currency used in entering the voucher, but totals are always shown in the employee's local currency.
Note: The Amount Due is the amount that will be paid to the employee. If the Amount Due is a negative number, it displays in red. When an expense is posted with a negative amount due, a negative payable is created which will be used to reduce future expense or advance payments to the employee.
For more information about the fields that display, see the instructions for Expense Entry.
To review and approve/reject expenses for payment through the URL Link:
As a convenience, a URL Link is added to the email that is automatically sent to the approving manager when an employee submits an expense for approval. This feature applies only when System Settings have been marked to "Send Email Notification of Submitted Advances/Expenses to Approving Manager".
To approve/reject expenses upon receipt of the email, click the displayed URL Link (Example: "Click Here to Visit the Expense". A Sign On Window is displayed for security.
Complete Sign On information to immediately display the Expense Detail Window for the listed voucher.
Repeat Steps 5 through 8 above.
