Traffic/Contract Alternate Addresses

Primary and payment addresses for vendors are defined in Common Vendor in the Central Data Base.  Alternate addresses may be defined there as well, including addresses for traffic, contract and materials use. Use this option to change or add addresses for traffic, contract and/or materials use only. If you are using Insertions with Revisions, this only changes the address for New Orders; use IO Address Maintenance to change the address on an existing Insertion Order.

To enter or edit an alternate address for contract, traffic or materials use:

  1. Select Database | Traffic/Contract Alt Address.

  2. Key the vendor code then click the Next icon next.gif to display the detail window.

Traffic Contract Alternate Address Window

  1. If no alternate addresses have been defined, one line defaults. Otherwise, a line displays for each traffic or contract address previously defined in Common Vendor or in this option.

  2. To edit a previously defined address, skip to step 11.

  3. For a new address use the default row, if unused, or use the Add icon add.gif to add a row.

  4. Key only the fields that apply to that address: Client, Company, Office, Edition, Zone, Market. For instance, if the address is to be used by one company/office for only one edition, key the Company, Office, and Edition and leave the remaining fields blank.

  5. If the address is to be used for Retail buys, select R from the Retail drop down list.

  6. If the address is to be used for Classified buys, select Y from the Classified drop down list.

  7. Select how this address is to be used from the Use drop down list:

Contracts. Prints on contracts.

Traffic.  This is Send To address used for sending insertion orders, can be a postal address and/or an email address.

Materials. Indicates where materials should be sent. Prints to the right of the Send To address on the insertion order.

  1. To use a Vendor Representative's address, key the Rep code and click the Save icon save.gif.

  2. Click the Next Detail icon reddwnarrow.gif for the row to display the window for viewing/entering the address. This enables you to add multiple e-mail addresses,  if needed.  See Entering an Alternate Address.

To delete an alternate address definition, click the Del check box for that row and click the Delete icon delete.gif.