Expense Entry Fields

On the initial entry window, this field defaults to your employee code. You may key or select a different Employee code if you have been defined as an Alternate Employee for that person in the Employee Profile on the Central Data Base menu. On the entry windows, the employee code and name display and may not be changed.

The next available voucher number is automatically assigned by the system. To edit an existing voucher, key or select the voucher number on the initial Expense Entry window. The voucher number displays on the entry windows and may not be changed.

For a new voucher, key or select the date for the voucher.

This field displays the total cost of all trip segments.

Number of days you are out of the area when travelling for work. This is used to reduce payroll withholding taxes for time spent working outside the area where the tax applies.

The Pay Date is calculated based on settings in the Pay Date and Due Date Defaults for employee expenses in the Agency Profile.

This field displays the total of all advances that have been applied to this voucher.

Use this field to key an overall description for the expenses on the voucher.

Displays the net amount due on this voucher after subtracting the Total Advance Amount from the Cost Amount.