Print What If Review

This option allows you to select the invoices you wish to pay by filling in various selection criteria. You may also print a listing showing the invoices you selected for payment. The review listing also shows all invoices within your selection that cannot be paid at all, or paid by you, for one of the following reasons:

If you need to make changes to the selections, select the Accounts Payable|Payments Processing|Make Changes option. You may repeat this process as many times as necessary until you achieve your desired selection for the check printing process.

If Disbursement Controls have been set up in Production|Admin|Estimate Disbursement Controls and the open payable status equals NN, NY, or YN (”N” indicates the charge is ineligible for payment), then the indicator ”C” will display in the Legend (beside the A and B indicators) as well as the body of the Print ”What If” Review Listing. ”C” indicates that the payment does not meet Disbursement Control criteria and cannot be paid.

  1. Select Accounts Payable|Payments Processing|Print "What If" Review.

Print What If Review Window

  1. Key the Bank Code from which you want to select invoices for payment.

  2. From the How Will You be Selecting field, click the By Pay Date Range radio button to select invoices within a certain payment due date range or click the By Items Marked X radio button to select invoices marked with an .X' through the Make Changes/Selections option.

  3. From the Selection Type list select one of the following options: Selected Vendors (Allows you to key specific vendors to pay), All Vendors (Pulls all invoices which meet the above criteria), All Vendors Except (Allows you to select the vendors you do not want to pay), Selected Clerks (Allows you to enter the specific billing clerks (employee numbers) you want to include), Selected Sections (Allows you to enter the specific ledger sections you want to include).

  4. From the Selections (Optional) area, click any of the following options to limit information that is collected for the Review Listing: House Expenses, Production Charges, Intercompany Charges, Media Charges, Employee Expenses. The listing displays only items you select.

  5. From the Sort Preferences list, select Sort by Vendor to sort the checks on review listing by vendor code or select Sort by Alpha Sort to sort the checks on review listing by vendor sort code name. This is based on the sort characters in Common Vendor.

  6. In the From Pay Date/To Pay Date fields, key the beginning payment due date in the From field then key the ending payment due date in the To field. Only invoices with payment dates falling within this date range are listed.

  7. Key a Broadcast Month/Year so that the check run can be performed for a specific activity month. This field is only applicable when Broadcast is selected from the System drop-down list.

  8. Click the Page Break For Vendors box to start a new page each time the Vendor changes. Leave the box blank to print continuously without a page break.

  9. Click the Print Check Address box if you want to print the check address set up in Common Vendor. Leave the box blank if you do not want to print the check address

  10. From the Select System list, select the system for which you want to print the Review Listing. Selections include: All Systems, Broadcast, Print, Network, Production.

  11. From the Select CP Release list (Confirmation Pay Users), select one of the following options:

  1. From the Payment Type drop-down list, collect information for the folllowing payments:

  1. To limit the collection, a series of Selection buttons are available for use. Click any of these buttons and make selections from the displayed list. Only the items you selected will be included in the collection. If you click a Selection button that includes the word "Except", you may select items that you want to exclude from the collection. If selecting <Countries>, only those vendors that have a matching country code in their address on the Common Vendor Maintenance window in the Central Data Base will be included in the collection.

  2. Click the Next icon next.gif to display the Printing Selections Window.

Note: An error message displays if the vendor check amount limit has been exceeded.