Always consider the following points before requesting an Automatic Rate Change.
When the option is run, an Automatic Rate Change Report prints showing the old cost, the new cost, and the difference between the costs. Always process the request first without updating buys (Update Buys with Changed Rates unchecked) and review this report for unexpected and unwanted results before changing the rates (Update Buys with Changed Rates checked). After an actual update, review the report to confirm that the correct changes were made.
Make sure that you have reached the volume level of the contract and changed the contract in Contract Definition before requesting the rate change.
What gets changed?
Rates are changed on all insertions that:
Match the request settings in this option.
Match the changed line on the contract, and have an insertion date in the contract date range and equal to or greater than the effective date on the new contract rate.
If the client on the contract is a parent client, then the insertion rates for all the subsidiary clients (such as divisions of the parent client) for this vendor are changed.
If the rate is changed on an item that was paid, the resulting debits or credits display as open items to be matched in Match Vendor Invoices (Media Accounting) and cleared in Clear Matched Invoices (Media Accounting).
If the rate is changed on an item that was billed, any changes to client billing are reflected on the next requested PBA Report for that client.
What is not changed?
Insertions are not affected by the automatic rate change if they have an Insertion Rate Qualifier of Free, Other or Tax.
The rate is not changed if Freeze Rate is Yes for the insertion.
Insertions that do not match the Automatic Rate Change request settings are not changed.
Insertions for the same vendor as the changed contract are not changed if they do not match the contract definition, including the date range and effective date for the rate change.