Traffic Report Detail Window

The Traffic Report detail window provides you with considerable flexibility when it comes to designing your report format. You can select the units to be included, choose the columns, and specify how the information is to be sorted. You can then save report format for later use.

Keep in mind that most of the fields on the Traffic Report detail window are optional and many of the required fields have default settings.

As you're filling in many of the fields in the main section of the window, you'll find Heading check boxes at the end of the rows. Selecting the Heading check box will indicate that you want to include that code in the header of the Traffic Report. In addition, selecting the Heading check box will specify that the report should break on pages where the that code changes.

Traffic Report Detail Window

1. Key in a Description for the report format.

2. If you want, you can key in a Report Title and a Report Subtitle.

3. The Company and Office fields will be filled in by default, but you can change them if you need to.

4. Key or Lookup a Media or Media Group code or select the All Media check box.

5. Key or Lookup a Client or client group.

6. Key or Lookup an Estimate or Estimate Group code or select the All Estimates check box.

7. Key or Lookup 1 to 4 Product codes  or select the All Products check box.

8. Key or Lookup a Net/Syn code or select the All Net/Syns check box.

9. Key or Lookup a Package code or select the All Packages check box.

10. If you want to limit the report to one program, key or Lookup a Program code.

11. If you would rather limit the report to a program type, leave the Program field blank and key or Lookup a Program Type code.

12. If you want to limit the report to a specific daypart, key or Lookup a Daypart code.

13. If you want to limit the report to a single ISCI, key or Lookup an ISCI code.

14. If you want to limit the report to commercials of a single length, key a value in the Length field.

15. If you want to limit the report to units for a certain date range, key or use the Broadcast Calendar Lookup to select a Start Date and an End Date.

16. The first time you process/print/fax this report, the Update History check box is selected by default and will automatically set the Revision # to 0.

    • When you change an assigned ISCI on a unit and request a Traffic Report to send the revision to the vendor, you will need to take these additional details into consideration.

      If you select the Update History check box and then click the Retrieve Revision History button at the top of the window the Current field will update to the newest revision number and the Previous field will display the earlier revision number. If history exists for a report request, leave the Start/End Date fields blank and click the Retrieve Revision History button to retrieve the revision numbers and comments from the previous request. To save a report format and use it for revision reports, leave the Dates field blank and leave the Update History check box selected. To print a report without a revision number and without updating the traffic history, remove the number in the Current field and clear the Update History check box. If you key a revision number in the Current field that does not immediately follow the previous revision number, the system deletes all revisions on file for that report request. See the Understanding Revisions & History topic for more details.

       

17. By default, the Report Type drop down displays Network/Syndicator, which is the only report that may be faxed. However, you can select any of the available report types.

    In addition to the Network/Syndicator report type, you can select the Client, Internal, and Talent report types. History is stored in different report types: Network: The history is stored at either the program or network level. For requested reports that produce a multiple program or network level report, the previous and current revision are blank on the Detail Request window and are calculated by the system and printed for each program or network. Revision numbers are updated every time this report is requested, even if no changes. Client, Internal, and Talent:   The history is stored for the report as a whole and you will always see the previous and current revision numbers on the Detail window. These report types are not faxed, but you may print or create a PDF version that may be e-mailed. See the Understanding Revisions & History topic for more details.

     

18. If you are revising a Traffic report, you can key in Revision Comments to provide an explanation.

19. In the Column Selection section, you can select the columns that you want to print on the Traffic Report.

    Select the columns to print on the Traffic Report by clicking the Change/Add Columns button in the Column Selection section to display the Select Columns dialog box. Select Columns Dialog Box Choose the columns by keying in an Order number such as 10 for the first column, 20 for the second column, and so on. To remove a column from the report, simply delete the Order number. To sort by any one of these columns, but not print the column, select the Sort Only Do Not Print check box for a numbered column. Click OK when you are satisfied with the columns that you have selected. The selected printable columns will display in the Column Selection section on the Traffic Report Detail window. Column Selection Section

     

20. In the Data to Print section, you can select what data you want on the report.

    Select radio buttons in the Data to Print section in order to determine what data you want on the report as outlined in this table:   Include Exclude Only Include Unallocated Indicate if units without products assigned should be included on the report. Usually used on internal reports; not for clients.   Include unallocated units. Exclude unallocated units. Only include unallocated units. Preliminary ISCIs Indicate if units with an ISCI qualifier of P (Preliminary) should be included on the report. Include all units with ISCI codes that meet the selection criteria regardless of the qualifier.   Exclude those units with ISCI codes with a qualifier of P. Only include those units with ISCI codes with a qualifier of P. Unassigned Units Indicate if units with no ISCI code assigned should appear on the report.   Include units with no ISCI codes assigned. Exclude units with no ISCI codes assigned. Only include units with no ISCI codes assigned.

     

21. In the Formatting section, you can specify how you want the report to be formatted and processed.

    Select the Include Program Code check box if you want to include the program code in the header. To use this setting, the Heading check box in the Program row must be selected. Select the Separate ISCIs check box if you want the individual ISCI codes for the products to print rather than the main ISCI code defined for the split. If you leave it blank, the main ISCI code for the time split is reported. Select the Include Comments check box if you want the billboard comments associated with a unit to appear on the report below the unit and its ISCI. Select the Include Page Number check box, if you want to include the page number in the report header. Key or Lookup an Office Comment code. Key or Lookup 1 to 3 Footer Comments codes. Select the Fax Report check box if you want to fax the report. If you want to review or change the fax number after you select Fax Report check box, you can click the Fax Detail button. Select the Print Report check box to send the report to the output queue. Select the Show PDF? check box if you want to generate a PDF of the report and display it on the screen. As you decide which check boxes to select, you need to keep in mind that there are several ways that the Print Report, Fax Report and the Show PDF? check boxes interact with each other. Print Report check box Fax Report check box Show PDF? check box Result Selected Not Selected Selected The report will be sent to the output queue and displayed on screen. Not Selected Not Selected Selected No Records will be found and an error message will display. Selected Selected Not Selected The report will be sent to Fax.com to be faxed and will also be sent to the output queue. Selected / Not Selected Selected Selected You will receive an error message because you cannot PDF and Fax at the same time.   Select the Fax & Contact check box if you want to include the fax number and contact information on the report.

22. Choose your preferred Report Formatting Options.

23. Click the Save icon to save your report format.

24. Click the Submit button to print or fax the Traffic Report.

Example Traffic Report

Additional Options

• Fax Detail button: If you have selected the Fax Report check box and want to confirm or change the fax information, you can click the Fax Detail button.

• Coordinator button: If you want to specify/confirm contact information, you can click the Coordinator button.

• Retrieve Revision History: button: If this is a revision to previously-trafficked units, click the Retrieve Revision History button to retrieve that previous information for the report before submitting this report.