Approve/Reject

Use the Approve/Reject option to edit, approve or reject selected timesheets. You may then use Approve All to approve any remaining Submitted time, if necessary.

To access submitted timesheets for editing, approval or rejection:

1. Select Timesheet Options|Timesheet Approval.

2. Select <Approve/Reject> to select from a list of all employees over whom you have Manager authority and who have time in the selected date range, or select <Approve/Reject (Only approved/submitted time)> to limit the list to those with submitted or approved timesheets in the selected date range, or select <Approve/Reject (Only submitted time)> to limit the list to those with only submitted timesheets in the selected date range.

3. Select a date range for the timesheets to be displayed, making sure the beginning date is far enough in the past to include any corrections that may have been made.

Date Range Calendar

4. Use the calendar on the left of the window to choose the first week to be included and use the calendar on the right to choose the last week to be included. The default is the current month for the report and the current week for the approval options.

5. To select a different week from either calendar:

• Accept the current year or select a year from the drop down list.

• Accept the current month, or select a month from the drop down list.

• Click the week ending day on the calendar.

6. Click the Next icon.

Select Employee Window

7. The Select Employee window displays a table listing the employees in order by the sort field defined on the employee profile in Production. A column displays for each week in the selected date range. For each employee, letters display in the applicable week for any days that have time entered. The status of the time is indicated by the color in which it displays. The Legend below the selection table shows the name of each status displayed in the associated color. Use the table to select the timesheets to review. A list of the selection options displays at the bottom of the window for reference. You may only review timesheets with a status of Submitted or Approved.

Note: If an employee’s timesheet is locked, an In Use tag displays beside the Days of the week instead of the checkbox that is used for selecting. A timesheet cannot be approved/rejected while in use by another employee. Hover over the In Use tag to display the name of the employee who has the timesheet locked.

• To select a specific timesheet, click the check box next to the letters showing the days entered.
• To select all timesheets for an employee, click the employee’s name. To select all timesheets for a specific week date, click the week ending date column label.
• To select all timesheets, click the <Select All> button.
• To clear all selections, click the <Unselect All> button.

8. Once you have selected the timesheets to be reviewed, click the Next icon to display the review window for the first selected employee’s timesheets. Refer to Selectively Approving/Rejecting/Editing Time.