Job Acronym Maintenance

This option allows you to set up a job acronym which links to specific client information when you begin to enter a new job. These acronyms are optional, but it is helpful to create them because they save you time and help to eliminate keying errors. When you begin the entry of a new job, you may type in the acronym for a client and the information you enter in this option will be filled into fields on the entry screen by the system. You may override this information on an entry screen.

Job acronyms may be made mandatory in the Central Data Base|Data Base Maintenance|Company Level FP Settings.

1. Select Data Base|Maintenance|Job Acronym Maintenance.

Job Acronym Maintenance Prompt

2. Key up to nine alphanumeric characters to identify a particular client then click the Next icon to display the Job Acronym Window.

Job Acronym Window

3. Key the Client code you want linked to this acronym.

4. If this client is set up by division or division/product, key the division or division/product code(s).

5. If you want the system to automatically assign job numbers based upon a particular numbering system, key the numbers in the Next Available Job Number field. When you define a job, the assigned job number will be based on your numbering system keyed in this option.

6. In the Can Above be Changed field, select one of the following:

• Select Yes if the division/product associated with the acronym can be changed in Job Definition. Note: If you use Job Request, any division/product codes will override division/product codes associated with the acronym used in Job Definition.     

• Select No if it is mandatory to use the division/product under which the acronym is created. Note: The division/product of the acronym will be used in Job Definition regardless of any division/product that may be used in Job Request.  

7. Since your customers can have different requirements, we have given you control over the job number rule. The rule is automatically set to the default company rule so if you do not need to change your rule, always accept the default from the Length of Job Number drop-down list.  If you do need to change your rule, select Override to Eight-Character Job Number or Override to Twelve-Character Job Number.

8. Click the Save icon .

9. To delete a job acronym, click the Delete icon. An error message displays if you try to use a job acronym that has been deleted.

10. If you want to print the information you set up for this job acronym, click the Listing icon . Refer to Printing Selections Window.