Company Office Definition

This option allows you to define your companies and offices your agency is using and any information you want associated with the companies/offices. Definitions must be defined in the Central Data Base before profiles (billing, buying, etc.) may be entered in Mediaocean applications. The company, office, client, and product definitions are hierarchical; therefore, the company/office must be defined before the client/product can be defined using the Client/Production Definition option.

  1. Select Data Base Maintenance|Company and Office Definitions.

  2. Key the Company code then click the Next icon next.gif to display the Company/Office Definition Window. Leave the Office code blank at this time. After you complete setting up information for the Company, you go back to the Prompt Window to set up information for each Office.

Company Office Definition Window

  1. Key the Name of the company.

  2. Key the address of the company to include Street, City, State, and Zip Code.

  3. If this is an International client, leave the City, State, Zip Code fields blank then key the International Address in applicable fields.

  4. Key the company’s federal tax ID number.

  5. Key the Phone Number and Fax Number in the applicable fields.

  6. Key the name of the employee who you may contact at the company in the Contact field.

  7. Key the company's email address in the Email field.

  8. Active defaults into the Status field. If you want to inactivate this company, select Suspend from the Status drop-down list to suspend this company from further activity. This company’s record remains available for use with existing activity and may be restored to an Active status. May continue to print on activity listings.

  9. Once a record is added, displays in the Last Update field the name of the user who completed the update and the date it was last updated by this user.

  10. Click the Save icon save.gif to save information and return to the Prompt Window for setting up Office Definitions.

  11. Key Office information following the same steps for setting up Company information.