Work with Output Queue
With Work with Output Queue, you can handle all tasks that can be done
with Work with Spooled Files, and additionally, you may view spool files
for another user and filter spool files that you want to display. Both
Work with Spooled Files and this option enable you to display the contents
of a selected file on your screen, output these files as a PDF which can
then be e-mailed with additional text to multiple users, or export the
file as a text file so it can be imported into spreadsheet or word processing
programs.
Select System Utilities
| Work With Output Queue to display a list of all reports generated
by you or any other user (if you have authority to access other user's
files) on the AdVault Server.
To select a file, click the checkbox at the left of
the desired row/file record.
You may sort the list of spool files by clicking the
column heading. When the sort completes, a solid triangle displays
next to the column heading indicating the direction of the sort.
To display a list of files in another Library or Output
queue or for another User, key the Library or Output queue code, or
User Name or *ALL in the User field for all users in the specified
output queue. (*ALL may take a long time to display.) Then click the
Refresh icon 
. The
Library feature allows you to view reports in all authorized output
queues associated with the specified Library. Also, if keying
a specific output queue and that output queue is associated with more
than one Library, then reports in the output queue associated with
each Library will display
For any file you select by clicking the checkbox at
the left of the desired row/record, you may:
Output the
file to a PDF format by clicking in the Output as PDF checkbox and
click the Next icon 
.
Click <Hold>
to hold a spooled file and keep it from printing.
Click <Release>
to release the spool file to print. Some spool files are automatically
put on Hold and must be released using this function.
Click <Change>
to display the small popup window where you may change the number
of copies and/or output queue, restart printing, and save the file.
Delete a File
by clicking the Delete icon 
.
View the contents of the
select file by clicking the Next icon .
Note:
Before you view the contents of any Spool File, it is important to look
at the number of pages the file contains. The more pages, the longer it
takes to display information. If a Spool File contains more than 300 pages,
it will not be displayed in the web browser due to the memory intensive
nature of these large files.
Selecting
Multiple Files
When
you select multiple spool files by clicking more than one checkbox,
you may use delete, hold, release, and change functions.
For
multiple file selections, Restart Printing is disable from starting
printing at a specified page number.
For
multiple selections, you may not use the Next icon. That is reserved
for single file selections.
With the Report displayed on your screen:
After selecting a single
spooled file and clicking the Next icon, the report is displayed on
your screen. To print the report, click the Print icon 
. Choose the
number of copies to print and click OK
To use <Copy Report to Text File>, click the
button at the top of the displayed report. When the File Download
Window displays, click <Save> to save the file to your computer.
When the Save As Window displays, type a new file name and use the
spool file extension. Click <Save>.
When the Download Complete
Window displays, click <Close>. You may now import this file
into a spreadsheet or word processing program. See Importing Files
into a Spreadsheet.
To output
as a PDF file:
If you selected Output as PDF on the View Output Queue
Window and clicked the Next icon, the report prints as a PDF in Adobe®
Acrobat®.
As you review the pages in PDF format, you may also
print all or selected pages, save it to a folder, or e-mail it to
another person.
To e-mail to another person, refer to e-mailing
a PDF.