E-Mailing a PDF

When you request to print a spooled file as a PDF, you may also e-mail this PDF to one or more persons.

  1. To forward a PDF, click the e-mail icon .emailicon.gif  

    1. Key one or more addresses in the E-Mail Addresses box, pressing <Enter> between each address or use the “autofill” feature that allows you to complete client email address fields with just one click. Refer to the Central Data Base|Client Email Address Maintenance option for setup.  After setup, this feature will save you from having to type the full client email address. Start typing a client email address to display a list of available email addresses starting with your keyed character(s). Click the applicable email address from the list to automatically fill the Email Address field with your selection.

    2. If you want to send a message along with the PDF, key these messages in the Additional e-Mail Messages Text field (at right).

    3. Key the Subject of the e-mail.

    4. Lookup buttons are available for <Employee Search>, <Client Search>, or <Vendor Search>.

Note:  The <Employee> button lists the e-mail addresses defined or each employee in Database Maintenance|Employee Admin in Central Database (B).  The <Client> button lists e-mail addresses defined for clients in Client/Product Definition in Central Database (L). The  <Vendor> button is not valid for NETWORK (B), as it lists vendors defined in Common Vendor, used by PRODUCTION and PRINT.

    1. When finished, click <Send e-Mail>.

    2. To return to the Output Queue or Spooled File window, click the Back icon back.gif.