Purchase Order Approval Status Report

This report allows you to view/print a PDF report of all unapproved purchase orders by Company/Office for selected Approvers, Buyers, or Vendors or for all Approvers, Buyers, and Vendors. The report lists all purchase orders, the date of the purchase order, the amount, the Vendor, the Buyer code and name, and the Approver code and name.

Note: Purchase Order Approval must be turned on to collect unapproved purchase order information.  

1. Select Purchasing|Reports|Purchase Order Approval Status Report.

Purchase Order Approval Status Prompt

2. Key the Company/Office for which you want to print the report.

3. To run the report for a specified Approver, Buyer, and/or Vendor, key or select the applicable codes. If you want to run the report for All Approvers, All Buyers, and/or All Vendors, click in the applicable box.

4. From the Sort By drop-down list, select to sort by Vendor, Approver, or Buyer.

5. The Type feature  allows you to collect information by approval status. Selections include: Approved, Unapproved, and Both (includes both approved and unapproved purchase orders).  The Status column on the report includes: Approved, Rejected, Unapproved, and Not Submitted (Not Submitted lists purchase orders where no approvers have been assigned).

6. Click the Next icon to launch Adobe® Acrobat® and display the report in a PDF file.