Completing the Prompt Screen

Once you complete the required fields: Application, Disbursing Company, Disbursing Office, and Client, select the desired report format by keying a 1 in the Opt field. Then choose the Payment Allocation Status to be reported. Use the remaining required fields to determine content and appearance on the report. Refer to the detailed field descriptions.

To filter this report by a particular client, owning company and/or office, media, product, estimate, vendor, month of activity range, CP number, or CP date range, fill in the fields on the Additional Criteria screen. When you press <F9> to submit the report, respond to questions about output queue or number of copies, and press <Enter>, the screen where you last keyed information redisplays. You may order another report or exit.

Application Key the one-character application code for the AdVault system for this Allocation Status. Confirmation Pay must already be active for the system selected.
NAdVault® Network
R AdVault® Print
S AdVault® Broadcast
X AdVault® Production

Disbursing Company/Office Required. Key the two-character code for the disbursing company. Your user ID must be authorized to the application/disbursing company/office that you specify.

Key the code for the disbursing office. Your user ID must be authorized to the application/disbursing company/office that you specify.

Client Optional. To limit the Allocation Status Report to payments and vendor activity associated with a specific client, key a valid client code as specified in the other fields.

Report Formats Select the report(s) to run by keying a 1 in the selection field.

Client Payment with Vendor Detail: Provides allocation status of client payments at the bill issue level including the detail of any vendor activity/items allocated to the payment. (Refer to figure on next page and the report samples.)

Allocation Status Report: Client Payment Summary: Provides the status of client payments pooled based on bill issue level and the remaining amount of a payment that is still eligible for allocation.

Allocation Status Report :Client Summary: Provides a high level summary of the payment allocation status for each agency client.

Bill issue level refers to client, division (level 1), product (level 2), media, estimate, or month of activity.

Payment Allocation Activity Required. Key a 1 to select the type of summarized Client payment allocation activity to report based on the following allocation types:

Not Allocated. Vendor activity cleared but client payment not yet linked to activity.

Allocated. Vendor activity was successfully linked to a client payment and is allocated for payment.

Suspended. Vendor activity was temporarily suspended from allocation. When unsuspended, status will become “not allocated.” Only “not allocated” activity can be suspended.

Page Break by Client? Required. Enables you to determine whether to separate report pages by client.

N Default. Prints information for all clients that may fit on any page.

Y Begins a new page for each new client.

Include Payment Client Detail? Choose whether to include check detail for each payment record pooled by the bill issue level.

Allocation Detail Required. Choose the allocation status of the vendor activity to include on the report.

1 Current. Default. Provides the most recent/current allocation status of the vendor activity allocated to the client payment.

2 All. Provides both the current and past allocation status of the vendor activity allocated to the client payment. Selecting this setting provides a record of any changes that have occurred in the allocation status of vendor activity (e.g., activity was allocated to the payment then unallocated).