GL By Document Number

This option is used to request a ledger report showing journal entries by document number for any time period desired. The amount of detail included in this report depends on the settings you selected in your Agency Profile. This report helps analyze your operations on an event basis. You may also use this option to reprint audit trail reports. This Audit Schedule is based on the system assignment document number, so items are represented on a per ledger update basis in the order in which they occurred.

1. Select General Ledger|Reports|GL By Document Number.

G/L By Document Number Prompt

2. From the Source Backup drop-down list, select Include Source Backup to print the source backup to the ledger detail (invoice number, invoice date, pay date, etc.); otherwise, select Do Not Include Source Backup. Note: If you select "Include Source Backup" to PDF, only the last report generated will display.  To view your other reports, go to your Spool File.

3. To recreate journal entries for a specific day, key or select a full date (mm/dd/ccyy format) in the Recreate a Day field.

4. To recreate journal entries for a specific month, key a month/year (mm/ccyy format) in the Recreate a Month field. Note: Dates cannot be used if selecting document numbers from the <Document> selector function.

5. From the Include Office/Account Subtotals area, click Yes to include subtotals for each Account within the G/L Document Number as well as include subtotals for each G/L Document Number; otherwise, click No.

6. To limit information that is collected, click any of the selection buttons and make selections from the displayed list.

7. Click the Next icon to display the Printing Selections Window.