Collect from AV Systems

This option allows you to collect billing information from Mediaocean A|V systems in preparation for transferring into Mediaocean F|P systems. Data is collected only for the company/office to which you are signed on when you select the option. If you have multiple billing companies/offices to interface, you must sign on to each company/office individually. You may specify the date range of invoices that you want to collect. This process prints a Batch Control Report that shows the total number of records (invoices) included and the total

Accounts Receivable amount for all invoices included. The report also lists invoices that exist in the Billing History of the Mediaocean F|P System that have not been interfaced because they have a “run date” outside the date range specified.

1. Select Accounts Receivable|Billing Interface|Collect From A|V Systems.

Collect From A|V Systems Prompt

2. Key the accounting month/year of billing information you want to transfer in the Enter Month/Year (MM/CCYY) field.

3. From the Select A|V System drop-down list, select the system from which you are transferring billing information.

4. Key or select the invoice process date at which to begin the collection in the From field.

5. Key or select the invoice process date at which to end the collection in the To field.

6. Note: Dates are system run dates, not billing dates. The actual run date is used to pull items into the interface because billing dates can vary by client. Using run dates ensures all billing processed on a particular date is pulled into the interface regardless of the bill date printed on the invoices.

7. Click the Next icon to display the Printing Selection Window where you begin collecting the requested billing information and printing a Batch Control Report showing the data that was collected.