Select Accounts Payable|Process Vendor Invoices|Vendor Entry Security.
Key or select the User ID then click the Next icon
to display the selection window.
Select Accounts Payable|Process Vendor Invoices|Vendor Entry Security.
Key or select the User ID then click the Next icon
to display the selection window.
Allowed to Enter House Expenses. Click in the entry box to allow this user to enter agency related expenses.
Allowed to Enter Production Charges. Click in the entry box to allow this user to enter charges that will post directly to a job.
Allowed to Enter an Amount Over the Limit in Profile. Click in the entry box to allow this user to enter a payable amount greater than the limit set in Accounts Payable Records|Security limits/Miscellaneous records.
Client Code Entry Code Required. Click in the entry box if a client code is required. Afterwards, when posting a job-related expense, this user must key in the client code that corresponds with the job number being charged. If you leave the entry box blank, the client code will default in based on the client code entered on the job.
Allowed to Enter Manual Payments. If invoices have been paid manually or with cash prior to the invoice being posted to the system, click in the entry box to allow the user to mark the invoice already paid with a check number or a cash payment number. If you leave the entry box blank, the user is not allowed to perform cash or check payment at the time of entry. Note: Depending on installation, this selection may be input prohibited.
Allowed to Enter Direct Writeoff Memos to Jobs. Click in the entry box to allow this user to enter direct writeoffs for jobs without having to go through the job to enter an absorb. Also, a 1=Yes must be keyed in the Flag Job Memo Writeoff field in the Security Limits/Miscellaneous option in Accounts Payable Records. If security has been given in both options, a checkmark will automatically be placed in the Job Memo Writeoff box on new rows and a new voucher. If security has not been given to flag job memo writeoffs in both options, the Job Memo Writeoff box will be input prohibited.
Note: Depending on installation, this selection may be input prohibited.
Allowed to Enter Without P.O. if Supplier Marked Mandatory. Click in the entry box to allow this user to enter an invoice without a P.O. number even though supplier is marked as mandatory in Common Vendor.
Preference: Retain Vendor Code From Previous Entry. Click in the entry box for the last used vendor to default in the vendor field on the Vendor Invoice Entry window.
Note: Depending on installation, an ”Allowed to Enter Recharges” checkbox is displayed to allow the specified user to enter recharges. When authority is granted, a <Recharge> function button will be made available in the Vendor Charge Entry option. This button will not display if a user has not been granted authority to perform recharges. Also, the ”Allowed to Enter Manual Payments” and ”Allowed to Enter Direct Writeoff Memos to Jobs” selections have been disabled (greyed out) since these processes do not apply to this installation.
Allowed to View Vendor Tax ID. Uncheck the entry box to prevent Tax ID numbers from printing on the View/Print Vendor Quick List and the Vendor Changes Report. Afterwards, Tax ID information is replaced by asterisks.
Click the Save icon 
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