Payment Processing Security

This option allows you to select the A/P tasks you want specified employees to perform. Only users who have access to this option may specify what each user is allowed to do.

It is important to make sure all users who are responsible for check processing are set up according to the following check processing rules:

Rules:

• Users must be set up in Accounts Payable|Check Processing|Payment Processing Security to have access to check selection functions. If users have not been set up in Payment Processing Security, the following error message displays if they try to perform functions pertaining to check processing: "No Records to Display Based on Selection".

• Users must be given authority to the System(s) in which they will be working. If users were set up in Payment Processing Security but have not been given authority to the System(s), the following error message displays if they try to perform functions pertaining to check processing: "No Security to Access This System".

• Users must be given authority to the function(s) they will be performing. If users were set up in Payment Processing Security, were given authority to the System(s), but have not been given authority to functions in Payment Processing Security, applicable error messages display based on the function(s) to which they have not been given authority.

Steps:

1. Select Payments Processing|Payment Processing Security.

2. Key or select the User ID of the employee for whom you are setting up check entry security.

3. Click the Next icon to display the Payment Processing Security Selection Window.

Payment Processing Security

4. For each System that is installed, click the applicable System box (FINANCIALS/PRODUCTION (House and Production checks), PRINT, SPOT, NETWORK) to activate check entry security for that system.

5. In the User Security section of the window, click in each box to allow the user to perform that task when issuing checks. Selections include:

• Allowed to Override Bank Code

• Allowed to Change Third Party of an Employee Payable

• Allowed to Enter Amount Over Invoice Amount

• Allowed to Perform Writeoffs in Manual Check Entry

• Allowed to Override Confirmation Pay Release Status (Not Released). If a user does not have security to override the release code in Check Entry Security, even if the user is allowed to release override in the Confirmation Pay profile, the <Override> button will not display on applicable windows. Also, if a user has security to override the release code in Check Entry Security, but is not allowed to release override in the Confirmation Pay profile, the <Override> button will not display.

• Allow to Enter Manual Checks.

• Allowed to Enter Wire Payments. This selection allows companies who do not permit manual checks or petty cash payments to display only those fields that allow wire payment processing. Fields that allow manual checks and petty cash payments will not be displayed as long as the ”Allowed to Enter Manual Checks” option is not selected. Conversely, if companies do not permit wire transfers, they can select ”Allowed to Enter Manual Checks” to display only those fields that allow manual payment and petty cash processing. Fields that allow wire transfers will not be displayed as long as the ”Allowed to Enter Wire Payments’ option has not been selected.  If manual checks, petty cash, and wire transfers are all allowed, then you must select both the ”Allowed to Enter Wire Payments” and the ”Allowed to Enter Manual Checks” functions to display all applicable fields.

• Allow Writeoffs During Payment Processing. This setting allows you to give users authority to writeoff differences during the payment processing cycle.

6. When finished, click the Save icon .