Missing Invoice Letter

In order to help you better keep track of invoices, this option collects invoices that are considered missing for all vendors for a specified client or client group. To be considered missing, the option uses the following criteria: A missing invoice is defined as a zero matched amounts/quantity against a buy for an activity month. Invoices that are partially matched against an activity month are not considered to be missing. If multiple invoices are missing per each vendor, they will be included on a separate page. Because of the nature of this option, it can only be used by a user who signs on to the defining company/office

Select Media Accounting|Reports|Missing Invoice Letter.

Key a Client or Client Group code for whom you want to collect missing vendor invoices.
To limit the collection of invoices, key Start/End Dates in the From/To fields.
Click the Next icon to display a table listing the possible missing invoices for the specified client between the keyed start/end dates.

To load a previously saved letter template, key or select a previous Format, then click the <Load Format> button.
To set up a new format, key the name of the new format in the Format field.
Key information in the Body, Footer, and Signature Line fields then click the Save icon.
Select the invoices located in the Possible Missing Invoices box. By default, all rows in the table are selected. If desired, you can click the Deselect All icon (red X) to deselect all rows and then select only those invoices for which you want to send letters.
Click the Next icon to display the letter(s) in PDF format to the vendor according to the specified format.

Important Note:

In the format above, the last line of the header shows the month of activity. Please be sure this information appears in the header before sending out your Missing Invoice letters for the first time. If the logo or the font is too large, the Month information can be left off the header.

By default, the font for the Missing Invoice Letter is set to Verdana 8pt for the heading, body, and footer so all the header information should appear on the letter. However, with varying logo sizes, you may need to make adjustments; such as using a smaller logo image, smaller font, or a larger percentage for the Heading Height setting in order to show the full header.

If you need to make these types of adjustments, you’ll need to access the Central Data Base | Admin folder and use the controls in the Report Logo Administration and the Report Setup options.

In the Report Logo Administration window, you’ll select the Missing Invoice Letter from the Report ID drop down menu. When you click Next, you can use the Browse button to locate and select a smaller version of your logo image.

In the Report Setup window, you can change the Font Size specified in

the Heading, Body, and Footer sections by using the drop down menu. You may also adjust the percentage value specified in the Heading Height field. Keep in mind that if you do so, you will need to adjust the values in

the Body Height and Footer Height fields accordingly as the total of all these values must equal 100.