Missing Invoice Letter - Prompt

You can use the Missing Invoice Letter option to help you track down missing invoices. This option will gather the missing invoices for all vendors for the clients (and/or group) that the program considers to be missing. To do so, the option will use the following criteria. A missing invoice is defined as a zero matched quantity against a buy for a broadcast month. Invoices that are partially matched against an activity month or broadcast month are not considered to be missing.

Once it gathers the missing invoices, this option will then allow you to generate reminder letters that you can then send to the vendors in question. If multiple invoices are missing per each vendor, they will be included on a separate page.

To create missing invoice letters, select Media Accounting | Network Media Accounting | Missing Invoice Letter.

Missing Invoice Letter Window

1. If you want to isolate a specific media, key in the Media.

2. Key in the Client or Client Group.

   • Media is required if you enter a Client Group. Otherwise it is not allowed

3. Key in the Start MOA and End MOA to specify the date range over which you want to search for missing invoices.

4. Select a collection type from the Data Collection drop down menu:

   • Summary: Ordered with no matched

   • Detail: Invoiced vs. Ordered.

The type that you select will depend on how much information you need to identify a missing invoice. Keep in mind that the Detail type shows invoiced vs. ordered costs and # of units.

5. Click the Next Icon to display the letter Template-Detail window.